Last updated 9 October 2026
Privacy policy
Fleetaholics keeps track of what's due on your vehicles and emails you before it is. This page explains what we store to do that, who helps us run it, and what you can ask us to do with your data.
The short version
- We store your email address and whatever you add about your vehicles. Nothing else is asked for.
- We use it only to run Fleetaholics and send the reminder emails you've switched on.
- No ads, no tracking, no analytics, and we never sell or share your data for marketing.
- You can delete your account, and everything in it, from the You page in the app at any time.
Who we are
Fleetaholics is run by Brian Cooney, an individual, who is the data controller for the personal data described here. For anything about your data, email privacy@fleetaholics.com.
What we store
Your account
- Your email address.
- Your password, stored only as a one-way hash. We can't read it.
- Whether you've switched reminder emails on or off.
What you add
- Vehicles: name, type, make, model, year, registration or frame number, odometer and ride-hours readings, notes, photos, suspension settings and parts lists.
- Reminders: what's due, when, how often, and when we last emailed you about it.
- Service history: jobs done, dates, readings, costs, notes and receipts you upload.
- Tyres: make, size, date code, when they were fitted, and tread depth readings.
- Documents: files you choose to keep with a vehicle, such as an insurance certificate or V5C logbook, which can include your name and address.
Photos, receipts and documents are private: only you can see them while signed in. Upload only what you want to keep to hand, and never ID documents like a passport or driving licence: we don't need them.
Technical logs
When you use the app, our server logs each request: your IP address, browser type, the page requested and the time. We use these logs only to keep the service secure and fix problems, including limiting repeated sign-in attempts, and delete them automatically after 5 days.
Cookies and similar
This website sets no cookies and runs no analytics. Its fonts are served from our own site, not Google. The app stores a sign-in token in your browser's local storage so you stay signed in. That's strictly necessary for the app to work, so it doesn't need your consent. Signing out removes it.
Why we use it
- To provide Fleetaholics to you (performing our contract with you): your account, your vehicles and reminders, and the reminder emails, which you can switch off on the You page.
- To keep it secure and working (our legitimate interests): technical logs, rate limiting and backups.
- To send essential account emails, like a password reset you've asked for.
We don't send marketing emails, and we don't make automated decisions about you.
Who helps us run it
These companies process data for us under data processing agreements. They may only use it to provide their service to us.
- Hetzner Online (Germany): the server that runs the app and stores your data and files.
- Resend (USA): sends our emails, so it handles your email address and the email's content.
- Cloudflare (USA): serves this website and stores our encrypted nightly backups. It also handles our DNS and forwards email sent to privacy@fleetaholics.com.
Where data goes outside the UK or EEA, as with Resend and Cloudflare, it's protected by the UK and EU adequacy arrangements for the US (the Data Privacy Framework) or by standard contractual clauses.
We'll only share your data with anyone else if the law requires it.
How long we keep it
- Your account and everything in it: until you delete it.
- When you delete your account, your vehicles, reminders, history, tyres, photos, receipts and documents are deleted from the live service straight away. Copies in our backups are deleted when those backups expire, within 14 days.
- Technical logs: 5 days.
Your rights
Under data protection law (the UK GDPR, and the EU GDPR where it applies) you can ask us to:
- give you a copy of your data
- correct it
- delete it, which you can also do yourself in the app
- send it to you in a machine-readable format
- restrict how we use it, or object to our use of it based on legitimate interests
Email privacy@fleetaholics.com from the address on your account. We'll reply within one month.
If you're unhappy with how we've handled your data, you can complain to the Information Commissioner's Office atico.org.uk, or to the data protection authority where you live. We'd appreciate the chance to sort it out first.
Children
Fleetaholics isn't for children under 13, and we don't knowingly store their data.
Changes
If we change this policy, we'll update the date at the top. If a change affects how we use data you've already given us, we'll email you first.